Issue - meetings

Issue - meetings

Webcasting Update

Meeting: 07/12/2017 - GENERAL PURPOSES COMMITTEE (Item 30)

30 Webcasting Update pdf icon PDF 68 KB

To receive an update on user satisfaction regarding the existing webcasting platform and on changes to the recording of meetings from 1 January 2018.

Additional documents:

Minutes:

The Committee considered a report on user satisfaction with the existing webcasting platform. Members were asked to consider and comment on the future approach to recording meetings as outlined in the report.

 

Members discussed and commented on the following in summary:

·         The proposed future approach for filming meetings would mean no more live streaming.  Concern was expressed by Members that this would not be appropriate for Development Management Committee, Executive and Full Council where public interest means there are a significant number of live views.  Members were concerned about losing the feeling of openness and transparency if meetings were no longer live streamed.

·         It was acknowledged that the local media often watched webcasts to ensure accurate reporting.  If meetings were no longer live streamed the content would be of no use to the media afterwards as it would not be relevant.

·         In relation to the user satisfaction survey a Member expressed dissatisfaction with the functionality of the system and wanted a system in place which would allow the Chairman to manage the order of the speakers more effectively.  The Head of Governance confirmed that the current system allowed the Chairman to manage the order of speakers but the software was not active.  If the software was activated it would require additional staffing resources to manage this process.

·         In relation to making the webcasting system more functional it was proposed that it would be beneficial for the Committee to have an understanding of the cost implications associated with implementing this.

 

 

RESOLVED

 

that the decision concerning the future approach to recording meetings be delegated to the Director of Resources in consultation with the Chairman of the General Purposes Committee and the Leader of the Council in order for a decision to be made prior to the end of the contract with the current provider in January 2018.