Issue - meetings

Issue - meetings

Hybrid Mail

Meeting: 03/04/2018 - EXECUTIVE (Item 132)

132 Procurement of a Hybrid Mail Solution pdf icon PDF 65 KB

 

The report sets out options for improved efficiency in the printing and mailing of bulk items, most notably Council Tax bills and Benefit letters.

Decision:

1.      That the procurement of a Hybrid Mail Solution be approved.

2.      That the approach of initially implementing the solution within the Revenues and Benefits Service with a view to widening it to encompass all Council services at a future date be endorsed.

3.      To authorise the Director of Resources, in consultation with the Executive Member for Corporate Resources, to award the contract for a Hybrid mail solution following completion of a Crown Commercial Services Framework procurement process.

Minutes:

 

The Executive considered a report from the Deputy Leader and Executive Member for Corporate Resources that set out the options for improved efficiency in the printing and mailing of bulk items, most notably Council Tax bills and Benefit letters.  Hybrid mail would be delivered using a combination of electronic and physical delivery and offered a cost-effective, flexible alternative to on-site print and mailing provision.  This process would act as a trial with the intention to widen its application to other parts of the Council.

 

Reason for decision:  Hybrid mail solutions provide best value for the residents, business and users of Central Bedfordshire Council services.

 

RESOLVED

 

1.      that the procurement of a Hybrid Mail Solution be approved;

 

2.      that the approach of initially implementing the solution within the Revenues and Benefits Service with a view to widening it to encompass all Council services at a future date be endorsed; and

 

3.      to authorise the Director of Resources, in consultation with the Executive Member for Corporate Resources, to award the contract for a Hybrid mail solution, following completion of a Crown Commercial Services Framework procurement process.

 

 

The decision was unanimous.