Agenda and minutes
Venue: COUNCIL CHAMBER, PRIORY HOUSE, MONKS WALK, CHICKSANDS, SHEFFORD
Contact: Mrs Kathrin John 01462 611033
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WELCOME Mrs J Salisbury, Chief Executive of Mid Bedfordshire District Council and Proper Officer for convening the inaugural meeting of the Central Bedfordshire Shadow Council, welcomed Members to the meeting and introduced the Right Reverend Richard Inwood, Bishop of Bedford. |
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PRAYERS Prayers were taken by the Right Reverend Richard Inwood, Bishop of Bedford. |
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ELECTION OF CHAIRMAN To elect a Chairman of the Shadow Council to hold office until immediately after the election of a Chairman at the Annual Meeting of Central Bedfordshire Council in 2009. the Proper Officer will call for nominations for Chairman and each nomination must be seconded. Members may speak in support of the nominations.
The following nomination has been received for Chairman to date:
Cllr David McVicar
The elected Chairman to sign and read out the Declaration of Acceptance of Office. Minutes: Nominations were invited for the office of Chairman of the Shadow Council to hold office until immediately after the election of a Chairman at the Annual General Meeting of Central Bedfordshire Council in 2009.
Only one nomination was duly proposed and seconded for this position in the name of Cllr David McVicar.
RESOLVED
that Cllr David McVicar be elected to the office of Chairman of the Shadow Council to hold office until immediately after the election of a Chairman at the Annual Meeting of Central Bedfordshire Council in 2009.
Cllr McVicar then signed and read out the Declaration of Acceptance of Office and thanked Members for their support. |
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APPOINTMENT OF VICE-CHAIRMAN To appoint the Vice-Chairman of the Shadow Council to hold office until the Annual Meeting of Central Bedfordshire Council in 2009. The Chairman will call for nominations for Vice-Chairman and each nomination must be seconded. Members may speak in support of the nominations.
The appointed Vice-Chairman to sign and read out the Declaration of Acceptance of Office. Minutes: The Chairman invited nominations for the office of Vice-Chairman of the Shadow Council to hold office until the Annual Meeting of Central Bedfordshire Council in 2009.
Two nominations were duly proposed and seconded for this position in the names of Cllrs A Duggan and B J Golby.
In accordance with the draft Constitution, a secret ballot was held on these nominations and the Chairman duly announced that Cllr Duggan had been appointed to hold office until the Annual Meeting of Central Bedfordshire Council in 2009.
Cllr Duggan then signed and read out the Declaration of Acceptance of Office and thanked Members for their support. |
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LEADER AND DEPUTY LEADER To note that Article 16(4) of the Bedfordshire (Structural Changes) Order 2008 designates the person who is for the time being the Leader of Mid Beds District Council as Leader of the Shadow Executive and Article 16(5) designates the person who is for the time being the Leader of South Bedfordshire District Council as the Deputy Leader of the Shadow Executive. Minutes: The Shadow Council noted that Article 16(4) of the Bedfordshire (Structural Changes) Order 2008 designated the person who was, for the time being, the Leader of Mid Bedfordshire District Council as Leader of the Shadow Executive and Article 16(5) designated the person who was, for the time being, the Leader of South Bedfordshire District Council as Deputy Leader of the Shadow Executive. |
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MEMBERS' INTERESTS To receive from Members declarations and the nature thereof in relation to:-
(a) Personal Interests in any agenda item
(b) Personal and Prejudicial Interests in any Agenda Item Minutes: Declarations were received from Members as follows:-
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CENTRAL BEDFORDSHIRE COUNCIL - CREATION OF A LEADER AND CABINET EXECUTIVE PDF 89 KB To create a Leader and Cabinet Executive as required by Article 16(1) of the Bedfordshire (Structural Changes) Order 2008 and to appoint Members to the Shadow Executive.
(Report of the Proper Office of Mid Bedfordshire District Council attached - pages 7.1 to 7.4) Additional documents: Minutes: The Shadow Council received and considered the report of the Proper Officer of Mid Bedfordshire District Council inviting it to create a Leader and Cabinet Executive as required by Article 16(1) of the Bedfordshire (Structural Changes) Order 2008 and to appoint Members to the Shadow Executive.
The Shadow Council also received a supplementary report that confirmed the nominations for Membership on the Shadow Executive.
RESOLVED
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CENTRAL BEDFORDSHIRE COUNCIL - PROPOSED GOVERNANCE ARRANGEMENTS PDF 112 KB To invite the Council to approve the draft Constitution and make appointments to various Committees required for the new Shadow Authority.
(Report of the Proper Officer of Mid Bedfordshire District Council attached - pages 8.1 to 8.8) Additional documents:
Minutes: The Shadow Council received and considered the report of the Proper Officer of Mid Bedfordshire District Council asking it to approve the draft Constitution and make appointments to various committees required for the new Shadow Authority.
Recommendation 1 contained in the report was moved and seconded:-
"1. that the draft Constitution for the Shadow Authority, circulated separately, be approved and adopted for the period to 1 April 2009."
As an amendment to the Motion, it was moved and duly seconded:-
"That recommendation 1 be amended by the addition of the following words after "1 April 2009":-
", subject to the amendment of the relevant Rules of Procedure to provide for public participation in meetings of the Shadow Council, its Committees and the Shadow Executive on the basis of the following general principles:-
Following a detailed debate, upon being put to the vote, the amendment was lost.
As a further amendment to the Motion, it was moved and duly seconded:-
"That the recommendation 1 be amended by the addition of the following words after "1 April 2009":-
", subject to the amendment of the Council Rules of Procedure by:-
Following a detailed debate, upon being put to the vote, the amendment was lost.
The Shadow Council then received and considered a supplementary report that set out nominations for committee seats and Chairmanships/Vice-Chairmanships for the coming year. The report also set out for Members' information, notification of the appointment of the four group leaders upon the Shadow Council. Appended to the report, at Appendix "A", were nominations of the groups for places on committees and at Appendix "B", nominations received for Chairmanships/Vice-Chairmanships of committees.
In considering this item, the Leader of the Shadow Council referred to the implications of the existing vacancy on the Council and the late indication of a Councillor to join the Independent Group whose Leader was currently unavailable. The implications of the possible revision ... view the full minutes text for item 6. |
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ADOPTION OF THE CENTRAL BEDFORDSHIRE SHADOW COUNCIL CODE OF CONDUCT FOR COUNCILLORS PDF 136 KB To advise Members of the requirement to adopt a Code of Conduct for Councillors in accordance with Section 51 of the Local Government Act 2000.
(Report of the Monitoring Officer of Mid Bedfordshire District Council attached - pages 9.1 to 9.13) Minutes: The Shadow Council received and considered the report of the Monitoring Officer of Mid Bedfordshire District Council advising Members of the requirement to adopt the Code of Conduct for Councillors in accordance with Section 51 of the Local Government Act 2000.
RESOLVED
that the Central Bedfordshire Shadow Council's Code of Conduct for Councillors be adopted from 10 April 2008, in accordance with Section 51 of the Local Government Act 2000, as set out in Appendix "A" to the report of the Monitoring Officer. |
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To receive a report from the Leader regarding the responsibilities to be held by Councillors elected to the Shadow Executive together with a record of the proposed Scheme of Delegation of Executive Functions. (Rule No. 1.2 of the Executive Procedure Rule refers). (To be tabled) Minutes: The Shadow Council received and noted the report from the Leader regarding the responsibilities to be held by Councillors elected to the Shadow Executive together with a record of the proposed Scheme of Delegation of Executive Functions (Rule No. 1.2 of the Executive Procedure Rule refers).
The report set out the responsibilities to be held by Councillors elected to the Shadow Executive, as follows:-
The report also pointed out that no authority had been delegated to any individual Executive Councillor at this stage; that no Executive Committees had been appointed; and that under the Scheme of Executive Functions Delegated to Interim Officers contained in Part 3 of the Constitution (Section B of the Officer Scheme of Delegation refers, subject to the qualifications listed in Section A of that Scheme) no additional functions had been delegated beyond those set out in the Constitution at this stage.
RESOLVED
that the Shadow Council accepts and notes the Leader's report on this matter. |
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MEMBERS' ALLOWANCES FOR THE SHADOW COUNCIL 2008/09 PDF 92 KB To consider:
(Report of the Monitoring Officer of Mid Beds District Council attached - pages 11.1 to 11.5) Minutes: The Shadow Council received and considered the report of the Monitoring Officer of Mid Bedfordshire District Council asking it to consider:-
RESOLVED
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To seek approval to designate on an interim basis the required statutory officers and their deputies for the Central Bedfordshire Shadow Council.
(Report of the Proper Officer of Mid Bedfordshire District Council attached - pages 12.1 to 12.3) Minutes: The Shadow Council received and considered the report of the Proper Officer of Mid Bedfordshire District Council seeking its approval to designate on an interim basis the required statutory officers and their deputies for Central Bedfordshire Shadow Council.
RESOLVED
that the Shadow Council approves the designation of the Interim Head of Staff, Monitoring Officer and Chief Finance Officer and their deputies, as set out in paragraph 8 of the report of the Proper Officer, as follows:-
Interim Head of Staff/ Deputy Head of Staff - Jaki Salisbury/Jon Ruddick
Interim Monitoring Officer/Deputy Monitoring Officer - Barbara Morris/Amerjit Kang
Interim Chief Finance Officer/Deputy Chief Finance Officer - David Sutherland/Nick Murley. |