Agenda, decisions and minutes

Agenda, decisions and minutes

Venue: Council Chamber, Priory House, Monks Walk, Shefford

Contact: Sandra Hobbs  0300 300 5257

Webcast: View the webcast

Items
No. Item

44.

Minutes pdf icon PDF 120 KB

To approve as a correct record, the Minutes of the meetings of the Executive held on 7 August 2018 and 11 September 2018.

Additional documents:

Minutes:

 

RESOLVED

 

that the minutes of the meeting held on 7 August 2018 be confirmed as a correct record and signed by the Chairman.

 

 

 

45.

Members' Interests

To receive from Members any declarations of interest.

Additional documents:

Minutes:

 

None were declared.

 

 

 

46.

Chairman's Announcements

To receive any matters of communication from the Chairman.

Additional documents:

Minutes:

 

Central Bedfordshire Council had been recognised, jointly with Northumberland County Council, as the best school places planning authority in the country.

 

 

 

47.

Petitions

To consider petitions received in accordance with the Public Participation Procedure as set out in Part 4G of the Constitution.

 

  • Save the Bus Shelter in Caddington

·         Demolish Dangerous Disused Bus Shelter in Caddington

Additional documents:

Minutes:

 

Bus Shelter, Caddington

 

Mr Waller presented a petition, signed by 151 residents, requesting the Council to refrain from demolishing the brick and tile bus shelter in the centre of Caddington.  He explained the history and the location of the bus shelter.  He hoped that with the increased growth in the area, bus services would be improved and that the bus shelter would be used again.  The parish council was hoping to renovate the shelter similar.

 

Councillor Collins presented a petition, on behalf of the lead petitioner, signed by 192 residents, seeking the demolition of the bus shelter.  He highlighted the reasons for the proposed removal, which included that the bus shelter was no longer in use, it impeded the sight line for drivers and that it was covered in graffiti.  The lead petitioner had suggested that a commemoration bench would be more appealing.

 

The Executive Member for Community Services referred the petitions to the Traffic Management meeting to enable him to receive a full report from officers so that he could make an informed decision on the future of the bus shelter.  It was emphasised that this meeting would be held in public.

 

 

 

48.

Public Participation

To respond to general questions and statements from members of the public in accordance with the Public Participation Procedure as set out in Part 4G of the Constitution.

Additional documents:

Minutes:

 

No members of the public had registered to speak.

 

 

 

49.

Forward Plan of Key Decisions pdf icon PDF 155 KB

To receive the Forward Plan of Key Decisions for the period 1 November 2018 to 31 October 2019.

Additional documents:

Decision:

That the Forward Plan of Key Decisions for the period 1 November 2018 to 31 October 2019 be noted.

Minutes:

 

RESOLVED

 

that the Forward Plan of Key Decisions for the period 1 November 2018 to 31 October 2019 be noted.

 

 

 

50.

Farm Estate Plan – Adoption of Plan pdf icon PDF 261 KB

 

To present the outcome of the public consultation on the draft Farms Estate Plan and to adopt a Farms Estate Plan for CBC’s farm Estate.

Additional documents:

Decision:

1.         That the results of the public consultation on the draft Farms Estate Plan be noted.

2.         That the Farms Estate Plan be adopted.

Minutes:

 

The Executive considered a report from the Executive Member for Assets and Housing Delivery that summarised feedback from the recent public consultation and presented the final Farm Estate Plan.

 

Reason for decision:  To enable the Council to manage its farm estates.

 

RESOLVED

 

1.      that the results of the public consultation on the draft Farms Estate Plan be noted; and

 

2.      that the Farms Estate Plan be adopted.

 

The decision was unanimous.

 

 

 

51.

Fees and Charges 2019 pdf icon PDF 85 KB

 

 

To approve the Central Bedfordshire Charging Policy and the proposed fees and charges pricing schedule for January 2019.

Additional documents:

Decision:

RECOMMENDED to Council

1.      That the pricing schedule and the inflationary rate to be applied (where applicable) for January 2019 Fees and Charges, set out in Appendices C to K to the Executive report, be approved.

2.      That the Fees & Charges analysis, set out at Appendices A and B to the Executive report be noted.

Minutes:

 

The Executive considered a report from the Deputy Leader and Executive Member for Corporate Resources that set out the proposed fees and charges for 2019.

 

In response to a question, the Executive Member for Families, Education and Children confirmed that Academies were seeking advice from the School Improvement Team.  The proposed charges for traded services to schools and academies for 2019/20 would be considered by the Executive on 5 February 2019.

 

RECOMMENDED to Council

 

1.      that the pricing schedule and the inflationary rate to be applied (where applicable) for January 2019 Fees and Charges, set out in Appendices C to K to the Executive report, be approved; and

 

2.      that the Fees & Charges analysis, set out at Appendices A and B to the Executive report be noted.

 

The decision was unanimous.

 

 

 

52.

Recommissioning Support Services for Children and Young People pdf icon PDF 1 MB

 

To outline the approach that has been taken and the rationale for the proposed option for recommissioning support services for children and young people.

Additional documents:

Decision:

That the proposed option be approved to procure:

·         five separate contracts for services for 0-12 year aligned to the localities,

·         one all age, all area contract for supervised contact service; and

·         one contract for universal and targeted youth provision.

Minutes:

 

The Executive considered a report from the Executive Member for Families, Education and Children that outlined the approach that had been taken and the rationale for the proposed option for recommissioning support services for children and young people.

 

In response to questions, the Executive Member confirmed that the procurement process would be from October 2018 to May 2019.

 

Reason for decision:  To procure the services from external providers would be more favourably perceived by the local market and would avoid significant extra management costs and employee liabilities that an in-house model would incur, as well as present more opportunities for raising community funds.

 

RESOLVED

 

that the proposed option be approved to procure:

·         five separate contracts for services for 0-12 year old aligned to the localities,

·         one all age, all area contract for supervised contact service; and

·         one contract for universal and targeted youth provision.

 

The decision was unanimous.

 

 

 

53.

Purchase of Properties for use as Transitional Accommodation pdf icon PDF 79 KB

The report seeks approval for the Council’s Housing Revenue Account (HRA) to purchase residential accommodation identified in exempt appendix 1. The supporting rationale is to provide transitional accommodation to clients presenting as homeless (CBC has a statutory obligation to provide accommodation).

Additional documents:

Decision:

That the acquisition of the two properties identified in the exempt appendix 1 be approved and the Director of Community Services be authorised to enter into and complete all necessary legal documentation relating to the purchase in consultation with the Monitoring Officer and Executive Member for Assets and Housing Delivery.

Minutes:

 

The Executive considered a report from the Executive Members for Social Care and Housing, Assets and Housing Delivery and Corporate Resources that sought approval for the Council to purchase residential accommodation, as identified in the exempt papers, funded by the Housing Revenue Account.

 

The Deputy Leader and Executive Member for Corporate Resources moved an amendment to the recommendation to include the Executive Member for Assets and Housing Delivery in the consultation.

 

Reason for decision:  The Council had a statutory obligation to provide accommodation and the proposed purchase would provide transitional homes to residents that become homeless.

 

RESOLVED

 

that the acquisition of the two properties identified in the exempt appendix 1 be approved and the Director of Community Services be authorised to enter into and complete all necessary legal documentation relating to the purchase in consultation with the Monitoring Officer and the Executive Member for Assets and Housing Delivery.

 

The decision was unanimous.

 

 

 

54.

2018/19 Quarter 1 Performance Report pdf icon PDF 657 KB

 

To receive the 2018/19 quarter 1 performance monitoring report.

Additional documents:

Decision:

1.      That the performance be noted against the indicators currently being used to help support the monitoring of progress against the Medium-Term Plan priorities.

2.         That officers be requested to further investigate and resolve underperforming indicators as appropriate.

Minutes:

 

The Executive considered a report from the Deputy Leader and Executive Member for Corporate Resources that set out the quarter 1 2018/19 performance for the Central Bedfordshire Medium-Term Plan indicator set.

 

In response to a question, the Executive Member for Adults, Social Care and Housing Operations explained that a task force had been established to consider future support for the community and voluntary sector infrastructure organisations.

 

In response to questions, the Executive Member for Community Services acknowledged the increase in the leisure centre usage and hoped that this would continue once Dunstable Leisure Centre was reopened.  Road closures were taking place across Central Bedfordshire to enable repairs to the road network in the area.

 

Reason for decision:  To ensure a rigorous approach to performance management across Central Bedfordshire Council.

 

RESOLVED

 

1.      that the performance be noted against the indicators currently being used to help support the monitoring of progress against the Medium-Term Plan priorities; and

 

2.         that officers be requested to further investigate and resolve underperforming indicators as appropriate.

 

The decision was unanimous.

 

 

 

55.

Exclusion of the Press and Public

 

 

To consider whether to pass a resolution under section 100A of the Local Government Act 1972 to exclude the Press and Public from the meeting for the following items of business on the grounds that the consideration of the items is likely to involve the disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Act.

Additional documents:

Minutes:

 

RESOLVED

 

to exclude the press and public from the meeting for the following item of business on the grounds that its consideration was likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

 

 

56.

Purchase of Property for use as Transitional Accommodation

 

To receive the exempt Appendix.

Minutes:

 

Minute E/18/53 related to exempt business.  See minute E/18/53 for details.

 

 

 

57.

Exempt Minutes from 11 September 2018

 

To receive the exempt minutes from the Executive meeting on 11 September 2018.

Minutes:

 

RESOLVED

 

that the exempt minutes of the meeting held on 11 September 2018 be confirmed as a correct record and signed by the Chairman.