Agenda, decisions and minutes

Agenda, decisions and minutes

Venue: Council Chamber, Priory House, Monks Walk, Shefford

Contact: Sandra Hobbs  0300 300 5257

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Items
No. Item

83.

Minutes pdf icon PDF 121 KB

To approve as a correct record, the Minutes of the meeting of the Executive held on 4 December 2018.

Additional documents:

Minutes:

 

RESOLVED

 

that the minutes of the meeting held on 4 December 2018 be confirmed as a correct record and signed by the Chairman.

 

 

 

84.

Members' Interests

To receive from Members any declarations of interest.

Additional documents:

Minutes:

 

None were declared.

 

 

 

85.

Chairman's Announcements

To receive any matters of communication from the Chairman.

Additional documents:

Minutes:

 

No announcements were made.

 

 

 

86.

Petitions

To consider petitions received in accordance with the Public Participation Procedure as set out in Part 4G of the Constitution.

Additional documents:

Minutes:

 

No petitions were submitted.

 

 

 

87.

Public Participation

To respond to general questions and statements from members of the public in accordance with the Public Participation Procedure as set out in Part 4G of the Constitution.

Additional documents:

Minutes:

 

No members of the public had registered to speak.

 

 

 

88.

Forward Plan of Key Decisions pdf icon PDF 174 KB

To receive the Forward Plan of Key Decisions for the period 1 February 2019 to 31 January 2020.

Additional documents:

Decision:

That the Forward Plan of Key Decisions for the period 1 February 2019 to 31 January 2020 be noted.

Minutes:

 

RESOLVED

 

that the Forward Plan of Key Decisions for the period 1 February 2019 to 31 January 2020 be noted.

 

 

 

89.

Draft Budget 2019/20 and Medium Term Financial Plan pdf icon PDF 330 KB

 

The report proposes the draft Budget for 2019/20 and updates the Medium Term Financial Plan (MTFP) approved by Council in February 2018.

Additional documents:

Decision:

That the updated MTFP 2019/20 – 2022/23 and the draft Budget for 2019/20 be approved for consultation with the Corporate Resources Overview and Scrutiny Committee and other interested parties.

Minutes:

 

The Executive considered a report from the Deputy Leader and Executive Member for Corporate Resources that set out the draft Budget for 2019/20 and updated the Medium Term Financial Plan (MTFP).  It was noted that the report had been published before the provisional Financial Settlement for Local Government had been released.  The outcome of the Settlement would be included in the final budget presented to the Executive on 5 February 2019.  The report sought approval for the draft Budget and MTFP as the basis for consultation.

 

In response to questions, the Deputy Leader and Executive Member for Corporate Resources explained:

 

·         that the results from the consultation would be carefully considered when the Executive came to finalise its budget proposals in February;

·         the draft Budget would be presented to the Corporate Resources Overview and Scrutiny Committee on 31 January 2019, where all Members from all Scrutiny Committees would be invited to attend; and

·         the majority of the £58.6m of external funding within the draft Capital Programme report for 2019/20 had been secured. 

 

Reason for decision:  To enable consultation on the draft Budget 2019/20 and updated MTFP, prior to recommendations being made by the Executive on 5 February 2019 to Council on 21 February 2019.

 

RESOLVED

 

that the updated MTFP 2019/20 – 2022/23 and the draft Budget for 2019/20 be approved for consultation with the Corporate Resources Overview and Scrutiny Committee and other interested parties.

 

 

 

90.

Draft Capital Programme 2019/20 to 2022/23 pdf icon PDF 121 KB

 

To seek agreement to the draft Capital Programme for the Medium Term Financial Plan (MTFP) period 2019/20 to 2022/23 to facilitate effective financial management and planning.

Additional documents:

Decision:

That the draft Capital Programme for 2019/20 to 2022/23 be approved for consultation with the Corporate Resources Overview and Scrutiny Committee and other interested parties.

Minutes:

 

The Executive considered a report from the Deputy Leader and Executive Member for Corporate Resources that set out the draft Capital Programme for 2019/20 to 2022/23.  The proposed Capital Programme would continue to support the following schemes:

 

·         New School Places

·         M1/A6 Link Road

·         Highways Structural Maintenance

·         Integrated Health and Care Hubs for Dunstable and Biggleswade

·         M1/A421 dualling between Junction 13 – Milton Keynes Magna Park

 

In response to a question, the Executive Member for Health described the current work taking place on the proposed Hubs in Dunstable and Biggleswade.  First level planning was taking place for the Hubs in West Mid Beds, Leighton Buzzard and Houghton Regis.

 

In response to a question, the Director of Community Services advised that feasibility work had been commissioned covering leisure facilities in Houghton Regis, taking into account the facilities provided on the Kingsland Campus, including education services. 

 

Reason for decision:  To enable consultation on the draft Capital Programme 2019/20 to 2022/23, prior to recommendations being made by the Executive on 5 February 2019 to Council on 21 February 2019.

 

RESOLVED

 

that the draft Capital Programme for 2019/20 to 2022/23 be approved for consultation with the Corporate Resources Overview and Scrutiny Committee and other interested parties.

 

 

 

91.

Draft Budget for the Housing Revenue Account (Landlord Business Plan) pdf icon PDF 307 KB

 

The report sets out the Draft Housing Revenue Account (HRA) Landlord Business Plan Budget for 2019/20. 

Additional documents:

Decision:

That the draft Housing Revenue Account budget proposals for 2019/20 be approved for consultation with the Corporate Resources Overview and Scrutiny Committee, tenants and the public.

Minutes:

 

The Executive considered a report from the Deputy Leader and Executive Member for Corporate Resources that set out the draft Housing Revenue Account (HRA) Landlord Business Plan budget for 2019/20. 

 

The Executive Member for Adults, Social Care and Housing Operations advised that there would be a briefing for Members on the proposals for investment in affordable housing, including the proposed borrowing to fund this.

 

Reason for decision:  To enable consultation on the draft HRA (Landlord Business Plan) budget, prior to recommendations being made by the Executive on 5 February 2019 to Council on 21 February 2019.

 

RESOLVED

 

that the draft Housing Revenue Account budget proposals for 2019/20 be approved for consultation with the Corporate Resources Overview and Scrutiny Committee, tenants and the public.

 

 

 

92.

Procurement Framework for Consultancy Services for the Regeneration & Business Directorate pdf icon PDF 92 KB

 

To report on the forthcoming procurement via an open, EU compliant procurement process, and seeks approval of the approach to establish a procurement framework for the provision of consultancy services for the Regeneration and Business Directorate.

Additional documents:

Decision:

1.      That the development and the implementation of a framework for the provision of consultancy services to support the Regeneration & Business Directorate be approved.

2.      That a notice be published in the Official Journal of the European Union (OJEU) to invite Expressions of Interest from Suppliers wishing to tender.

3.      To authorise the Director of Regeneration & Business, in consultation with the Executive Member for Regeneration, to approve the successful professional services suppliers, to be added to the framework, following assessment of organisational fit and best value.

Minutes:

 

The Executive considered a report from the Executive Member for Regeneration that set out details of the forthcoming procurement via an open, EU compliant procurement process.  The report sought approval of the approach for a procurement framework for the provision of consultancy services for the Regeneration and Business Directorate.

 

In response to a question, the Executive Member for Regeneration assured Members that the Council would continue to grow their own staff and would bring in consultants only when specialist expertise was required.

 

Reason for decision:  Option 1 was the preferred option; procure a Regeneration and Business specific framework with significant benefits in terms of time management, competitiveness and supplier relationship and performance without the need to guarantee any volume of business.  The establishment of a framework was not in itself binding.

 

RESOLVED

 

1.      that the development and the implementation of a framework for the provision of consultancy services to support the Regeneration & Business Directorate be approved;

 

2.      that a notice be published in the Official Journal of the European Union (OJEU) to invite Expressions of Interest from Suppliers wishing to tender; and

 

3.      to authorise the Director of Regeneration & Business, in consultation with the Executive Member for Regeneration, to approve the successful professional services suppliers, to be added to the framework, following assessment of organisational fit and best value.

 

 

 

93.

Tendering and Award of Contract for The Brook Project, Windsor Drive, Houghton Regis pdf icon PDF 60 KB

 

The report proposes that the Executive authorise the Director of Community Services, in consultation with the Executive Member for Assets and Housing Delivery, to tender and award the contract for construction of The Brook Project – Windsor Drive.

Additional documents:

Decision:

1.      That the proposed approach and tender of the contract for the construction of The Brook Project, Windsor Drive be approved and the Director of Community Services, in consultation with the Executive Member for Assets and Housing Delivery, be authorised to tender the contract.

2.      That the Director of Community Services, in consultation with the Executive Member of Assets and Housing Delivery, be authorised to award the contract for construction of The Brook Project, Windsor Drive so long as the tender sum is within the agreed funding as set out in the detailed Business Case.

Minutes:

 

The Executive considered a report from the Executive Member for Assets and Housing Delivery that sought approval to tender and award the contract for construction of The Brook Project, Windsor Drive. 

 

Reason for decision:  To contribute to the Council’s delivery of accommodation and to ensure the timely development of The Brook Project.  If the tender costs exceeded the business case budget, the project would not proceed.

 

RESOLVED

 

1.      that the proposed approach and tender of the contract for the construction of The Brook Project, Windsor Drive be approved and the Director of Community Services, in consultation with the Executive Member for Assets and Housing Delivery, be authorised to tender the contract; and

 

2.      that the Director of Community Services, in consultation with the Executive Member of Assets and Housing Delivery, be authorised to award the contract for construction of The Brook Project, Windsor Drive so long as the tender sum was within the agreed funding as set out in the detailed Business Case.

 

 

 

94.

Tendering and Award of Contract for the Potton Road, Wrestlingworth Project pdf icon PDF 60 KB

 

The report proposes that the Executive authorise the Director of Community Services, in consultation with the Executive Member for Assets and Housing Delivery, to tender and award the contract for construction of The Potton Road, Wrestlingworth Project.

Additional documents:

Decision:

1.      That the proposed approach and tender of the contract for the construction of The Potton Road, Wrestlingworth Project be approved and the Director of Community Services, in consultation with the Executive Member for Assets and Housing Delivery, be authorised to tender the contract.

2.      That the Director of Community Services, in consultation with the Executive Member for Assets and Housing Delivery, be authorised to award the contract for the construction of The Potton Road, Wrestlingworth Project so long as the tender cost is within the agreed funding as set out in the detailed Business Case.

Minutes:

 

The Executive considered a report from the Executive Member for Assets and Housing Delivery that sought approval to tender and award the contract for the construction of Potton Road, Wrestlingworth Project. 

 

Reason for decision:  To contribute to the Council’s delivery of affordable housing and to ensure the timely development of the Potton Road, Wrestlingworth Project.  If the tender costs exceeded the business case budget, the project would not proceed.

 

RESOLVED

 

1.      that the proposed approach and tender of the contract for the construction of The Potton Road, Wrestlingworth Project be approved and the Director of Community Services, in consultation with the Executive Member for Assets and Housing Delivery, be authorised to tender the contract; and

 

2.      that the Director of Community Services, in consultation with the Executive Member for Assets and Housing Delivery, be authorised to award the contract for the construction of The Potton Road, Wrestlingworth Project so long as the tender cost was within the agreed funding as set out in the detailed Business Case.

 

 

 

95.

Tendering and Award of Contract for The Brook Project, Windsor Drive, Houghton Regis

 

To receive the exempt Appendix.

Minutes:

 

Minute E/18/96 related to exempt business.  See minute E/18/93.

 

 

 

 

96.

Tendering and Award of Contract for the Potton Road, Wrestlingworth Project

 

To receive the exempt Appendix.

Minutes:

 

Minute E/18/97 related to exempt business.  See minute E/18/94.