Agenda and minutes

Agenda and minutes

Venue: Room 14, Priory House, Monks Walk, Shefford

Contact: Leslie Manning  0300 300 5132

No. Item


Chairman's Announcements and Communications

To receive any announcements from the Chairman and any matters of communication.



The Chairman asked all attendees to turn off their mobile phones.  He explained the procedure to be followed and advised that although representatives from other parties were present (Gallagher Estates and Wilshamstead Parish Council) there were no public speakers.





Minutes pdf icon PDF 101 KB

To approve as a correct record the minutes of the meeting of the Wixams Joint Development Control Committee held on 6 November 2017 (copy attached).



Members’ attention was drawn to resolution (2) of minute 6 which required the Manager for Development Management (Bedford Borough Council) to arrange a site visit to Wixams for Members and officers.  The meeting noted that this had not yet been done.  In response the Manager - Development Management (Bedford Borough Council) advised the Committee that she had only recently replaced the previous postholder and had not been aware of the need for a site visit until that day.  She assured Members that the site visit would be arranged shortly.




that the minutes of the meeting of the Wixams Joint Development Control Committee held on 6 November 2017 be confirmed and signed by the Chairman as a correct record.





Members' Interests

To receive from Members any declarations of interest, including membership of any Parish/Town Council consulted upon during the planning application process and the way in which a Member cast his/her vote.




Personal Interests:-




Nature of Interest

Present or Absent during discussion



Cllr G Coombes



Cllr S-J Holland





Is a resident of Wixams.


Partner is an employee of Network Rail.







Personal and Prejudicial Interests:-




Nature of Interest

    Present or Absent      during discussion













Prior Local Council Consideration of Applications:-




Parish/Town Council

Vote Cast








Revision to the Triggers for Certain Obligations Contained in the Wixams Section 106 Agreement pdf icon PDF 49 KB

To consider a report setting out proposed amendments to change the Heads of Terms of the joint Wixams S106 legal agreement.

Additional documents:



The Committee had before it a report which sought approval of the proposed amended Heads of Terms set out in paragraph 2.1.1 (a) - (h) of Appendix A to the officers’ report as follows:


(a)      Amending and updating the triggers for various pieces of infrastructure, to include date triggers and switching commitments to Village 3;

(b)      Extending the timescales for the provision of the railway station contribution for a further five years;

(c)      Earlier delivery of key roads/Highway infrastructure;

(d)      Amending the affordable housing delivery of Village 3 to be in line with the delivery arrangements for Village 2 as agreed in the 4th and 7th Deeds of Variation

(e)      Deletion of the obligation to provide the First Day Nursery in Village 1, subject to the transfer of land to Bedford Borough Council for the provision of a Day Nursery being completed simultaneously with the completion of the Deed;

(f)       The Landscape Enhancement Area between Wixams and Wilstead to be offered to the Wilstead Parish Council (or successor) at nil cost by 200th occupation within Village 2, and to pay the Commuted Payment for laying out and maintaining the Landscape Enhancement Area.

(g)      The earlier delivery of the Expansion Land obligations;

(h)      Tidies up various points, including listing the previous Deeds of Variation, making minor alterations to the boundaries of the Villages 2, 3 and 4 and removing references to Middle School and the requirement to deliver a Pilot Wind Power Project in the Town Centre.


The Principal Planner (Bedford Borough Council) updated the meeting verbally as follows:


“Discussions have been on going with Developer, Wilshamstead Parish Council and the Marston Vale Trust, regarding the Landscape Enhancement Area (LEA). Agreement has now been reached with all parties, that the woodland area of the LEA will be transferred (by way of lease) to the Parish Council on the completion of the Deed of Variation. In terms of the Landscape Enhancement Area Commuted Payment, the sum of £289,000 has been agreed - an initial sum of £89,000 will be transferred to the Parish Council with the land, followed by a further commuted payment of £200,000, which will be paid in equal instalments paid over the next 4 years (£50,000 per year). The Heads of Terms, the Deed, triggers and the Landscape Enhancement Area Plan will be amended accordingly.


With regard to the transfer and commuted payment for the rest of the LEA, which includes the newt reserve area, this will not be included in the land being transferred to the Parish Council (as set out above), as the developer continues to require this area to translocate newts as necessary and the Parish Council has confirmed that they do not want this land to be included in the transfer at this time.


Whilst the LEA will be a smaller area than originally planned and there will be no requirement for the developer to transfer any further land or payments within the LEA, Members should note that the current S106 does  ...  view the full minutes text for item 4.